Emergency Preparedness
   
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Emergency Preparedness

Emergency Operational Plan

Introduction

Levels of Emergency Response Management

Emergency Operational Plan Components

Emergency Notification

Declaration of Emergency

Succession Procedures

Assessment Recovery Group

Plan Development and Maintenance

Exercises and Training

General Instructions

Hazardous Material

Telephone Bomb Threat

Dangerous Person or Active Shooter

 

Emergency Operational Plan

The Federal Emergency Management Agency (FEMA) describes an emergency as “any unplanned event that can cause deaths or significant injuries to employees, customers or the public; or that can shut down your business, disrupt operations, cause physical or environmental damage, or threaten the facility’s standing or public image.”

One measure of an organization’s strength is its ability to respond well in an emergency, since every scenario cannot be predicted, an emergency management plan must be able to quickly adapt to events as they unfold.Southern University at Shreveport Emergency Operations Plan is a procedural document for organizing, coordinating and directing available resources toward the control of an emergency.The plan includes a chain of command establishing the authority and responsibility of various individuals.The purpose of this plan is to establish clear guidelines detailing the appropriate response to disaster and crisis situations.The goal of this plan is to limit the loss of life and property in the event of an emergency or crisis that affects the operations of Southern University Shreveport.These procedures apply to all University personnel and properties owned or leased by Southern University Shreveport.

The Emergency Operations Plan is consistent with established practices relating to coordination of emergency response actions.This plan incorporates the use of the National Incident Management System to facilitate interagency coordination between responding agencies.The University will cooperate with federal, state, and local emergency management agencies and other responders in the development, implementation and execution of its emergency response plans.Nothing in this plan shall be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of the plan.

The University’s mission is to respond to an emergency situation in a safe, effective and timely manner.

University personnel and equipment will be utilized in accomplishing the following priorities:

  •  Protection of Human Life
  • Support of Health, Safety, and Basic Care Services
  • Protection of University Assets/Property
  • Maintenance of University Services
  •  Protecting and Maintaining the University’s Image
  • Counseling or other necessary steps to restore well being on campus
  • Restoration of General Campus Operations
  • Assessment of Damages and of the Crisis and Revision of Procedures

Levels of Emergency Response Management

This plan identifies the levels of emergency management that should be used as a guide to define the severity of an emergency incident and the possible impact on Southern University at Shreveport.

  • Level #1 – A minor department or building incident that can be resolved by the responding service unit.  Limited outside agency involvement may be required.
  • Level #2- Emergencies, which are primarily, people rather than infrastructure focused.  In particular, many student issues can become quite complex because of varied institutional and student support responses that must be coordinated (e.g.  Assaults, Sexual Assaults, Building/Office Occupation, Hate Crimes, or Bomb Threats).  In these situations, specific departmental plans may be implemented.
  • Level #3- A major emergency that impacts a sizable portion of the campus and/or outside community.  Level #3 emergencies may be single or multi-hazard situations, and often require considerable coordination both within and outside the University.  Level #3 emergencies also include imminent events on campus or in the general community that may develop into a major University emergency or a full disaster (e.g. Physical Plant failure, extended power outage, severe storms, major fire, contagious disease outbreak, or domestic water contamination).
  • Level #4- A catastrophic emergency event involving the entire campus and surrounding community.  Immediate resolution of the disaster, which is usually multi-hazard, is beyond the Emergency Management capabilities of campus and local resources (e.g. Toxic spill, Tornado, Major Hurricane, or Pandemic which would require State and Federal assistance).

Emergency Operational Plan Components

1.       Administrative Policy Group (APG)

        The role of the policy group is that of major decisions.  They typically will focus on planning and preparation prior to and recovery from the incident, the long-term effects of the incident and the needs to restore the University to normal operations.  The APG approve overall priorities and strategies, issue public information reports and instructions, liaison with governments and external organizations.  They are directly involved in incident stabilization.  This team provides centralized direction and control of any or all functions as they pertain to Southern University at Shreveport.  Members are as follows:

  • Chancellor (as required)
  • Special Executive Associate to the Chancellor
  • Vice Chancellor for Academic and Student Affairs
  • Vice Chancellor for Finance and Administration
  • Assistant Vice Chancellor for Student Affairs
  • Vice Chancellor for Workforce Development
  • Vice Chancellor of Institutional Effectiveness
  • Director of Information Technology
  • Director of Communication
  • Chief of Police

 2.       Emergency Operations Group

The Emergency Operations Group is organized under the Incident Command System and headed by the incident Commander.  EOG members are activated, based on the type and nature of the incident, to manage the operational aspects of the University’s response to an emergency event.  Each area identified as part of the EOG is determined to have critical responsibilities on a University-wide basis during emergency situations.  Responsibilities include either direct management or management thru the functional annexes.  The following departments are group members:

  • Assistant Vice Chancellor for Student Affairs
  • Director of Student Activities
  • Student Services
  • Athletics Coaches
  • Director of Physical Plant
  • Safety Coordinator
  • University Police
  • Division Chairs

3.       Emergency Logistic/Support Group

The Logistic-Support Group will provide administrative support for Operations and Policy Groups by documenting situation status and tracking resource use.  They will coordinate equipment and special installation of resources.  The following departments or individuals will be group members:

  • Office of Human Resources
  • Office of Purchasing
  • Office of Business
  • Office of Safety/Risk Management
  • Office of Registrar
  • Office of Communication
  • Office of Physical Plant

Southern University at Shreveport Emergency Operational Plan Appendices

  • Hazard, Risk, and Vulnerability Assessment
  • National Incident Management System
  • Emergency protocols
  • Emergency Warning System
  • Individual Building Plans
  • Mutual Aid
  • Life Saver
  • Building Information 

Southern University at Shreveport will deal with all emergencies to the extent possible, but have identified the following in its Emergency Operational Plan:

  • Bomb Threat
  • Explosion
  • Fire
  • Infrastructure Failures
  • Hazardous Material Incident
  • Major Demonstration
  • Medical Emergencies and Community Health Issues (Epidemic or Pandemic)
  • Violent or Criminal Behavior (all)
  • Severe Weather
    • Tornado
    • Flood
    • Ice storm
    • Hurricane (designated shelter)
    • Earthquake

Emergency Notification

Southern University Police will initiate the emergency notification system.This emergency call-out system will be tailored to notify only those individuals required to respond to a specific emergency.Current notification rosters will be maintained within the University Police Department.Departments and individuals who have a response requirement will provide updated emergency notification rosters as necessary.

Declaration of Emergency

The primary responsibility for monitoring emergency threats and events resides with the University Police Department.UPD operates on a continuous 24/7/365 basis and is always available to receive emergency communication from a variety of official and public sources.In any type of emergency, the UPD Shift Supervisor (Senior Officer) should follow standard operating procedures.If the emergency warrants, he/she should communicate immediately with the University Chief of Police.  If the Chief of Police is not available, UPD will follow established order of succession procedures.  Based on information obtained from appropriate entities, the Incident Commander will initially declare the level of the emergency and may activate portions of the Emergency Operations Plan to the extent necessary to control the situation.

 Succession Procedures (TBA)

Full plan activation begins at the discretion of the University’s Chancellor or his/her designee upon the receipt of information of an emergency event or threat of an emergency through the following chain.The University Chief of Police will first contact the following members of the Administrative Policy Group in the following order:

  • Vice Chancellor for Finance and Administration
  • Vice Chancellor for Academic and Student Affairs
  • Vice Chancellor for Workforce Development
  • Vice Chancellor for Institutional Effectiveness Advancement
  • Director for Information Technology
  • Special Executive Assistant to the Chancellor
  • Chancellor

Upon activation, appropriate Emergency Operations Group members will be notified and should report to the designated command center as directed.  The University Incident Commander shall review the circumstances of the emergency with the Emergency Operations Group and determine the appropriate response.Administrative Policy Group Members will also be contacted and may also be present.

It should be deemed necessary to warn the university community of an impending emergency or threat situation, UPD is designated to maintain Communications with appropriate entities to activate alert warning resources and activities.Based on the initial report, and information obtained from other appropriate sources, the University Incident Commander will declare the level of the emergency.

Assessment Recovery Group

The Assessment Recovery Group will meet at the end of each emergency in order to assess and evaluate the handling of each situation and to determine how to deal with similar situations in the future.This group will also assemble a minimum of once per year to review the overall campus emergency preparedness plan, and to recommend training and alert notification procedures.

Plan Development and Maintenance

Southern University at Shreveport Police Department is responsible for coordinating the preparation and continuous updating of the Emergency Operation Plan (EOP), and for its compatibility with those of Federal, State and local agencies.Additionally, UPD will train and provide emergency notification literature to those individuals and departments that will assist in carrying out the Emergency Operation Plan.

Exercises and Training

Knowledgeable and Trained personnel are imperative for the proper and prompt execution of Southern University’s EOP plan.SUSLA Police Department will ensure that all response personnel have a clear understanding of their assigned responsibilities in a disaster situation, and what their role and responsibilities are in relationship with other entities of the EOP.All personnel involved will participate in University-wide exercises at minimum once per year, by tabletop and full scale situations as appropriate.All such exercises will be under the direction of University Police providing all involved the opportunity to practice their functional roles under emergency simulated conditions.

Specific and intricate details of this EOP are available only to the Administrative and Operational Groups.If further information is needed, you may contact University Police Department at 318/670-9349.

 General Instructions for All Areas

In an effort to ensure your safety the Southern University at Shreveport Emergency Operational Plan has specific action plans for the emergencies listed and other common emergencies.Please review the following suggestions that will aid responding personnel:

  • Stay calm, Visitors and students will depend on your actions.
  • Close all doors to confine the fire.  As you leave the room where the fire is located, close the door to the doors located in the corridors, at elevator lobbies and stairs.
  • Activate the fire alarm.
  • Report the fire dial 286-6647 or 9ll.  Give the exact location of the fire and what is burning.Identify yourself.
  • Evacuate the building by following your building-specific plan.

Hazardous Material

When such an emergency occurs as involving hazardous chemical spills, report the nature and location immediately to UPD by calling (318) 286-6647.Give your name, as well as your building and room number.State where you will meet the emergency personnel, and give the number of persons involved and the type of any observed injuries and their severity.

Notify others in the area about the nature of the emergency.Meet the emergency personnel at or near the incident if it is safe to do so.Send someone else if you cannot go.

Telephone Bomb Threat

If you receive a bomb threat by telephone, stay calm.Try to find out from the caller what kind of bomb it is, where located, and when it will go off.If no information is given, stay calm, and call University Police.Only the police and other emergency response personnel will decide to evacuate the building.

Dangerous Person or Active Shooter

Each case regarding a dangerous person or active shooter depends on the situation at hand.Notify the SUSLA Police immediately with a full description, activity and location of the suspect(s).

The best option is to avoid injury and to escape out of the area into a designated safe zone, then speak to emergency response personnel for information and directions.

The second option, barring an escape, immediately or later when possible, is to lock yourself in your office or room, get in a closet, under a desk, or out of sight of an assailant. Stay out of sight until cleared by emergency response personnel.

Pro-actively counter attacking may be extremely dangerous, if under-taken it should be with extreme caution and with minimum risk of injury to yourself and others.

Should you become a hostage try to escape as soon as possible! It may be in your best interest to act non-threatening initially, in order to avoid immediate injury to yourself or others. Again, pro-actively counter attacking may be extreme dangerously.

 

 
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