Director of Facilities and Risk Management

Deadline

Review of applications begins Wednesday, June 09, 2021 and continues until the position is filled.


Southern University at Shreveport, Louisiana (SUSLA) is accepting applications for the Director of Facilities and Risk Management. SUSLA is a comprehensive community college serving Shreveport, Bossier City, and surrounding areas in Northwest Louisiana.  It is one of five campuses constituting the Historically Black Southern University System.  The University serves approximately 3,000 undergraduate students and offers 32 undergraduate degrees and certificate programs in a variety of fields including Allied Health, Nursing, Aerospace Technology, Business Studies, Behavioral Science/Education and Science & Technology.

 

Responsibilities

Reporting to the Vice Chancellor of Finance and Administration, the Director of Facilities and Risk Management provides leadership, strategic direction and management for the effective administration of the Facilities and Risk Management Department for a multi-campus institution. The Director of Facilities and Risk Management plans, schedules and implements facilities maintenance activities for the college by ensuring the routine servicing and completion of work order requests related to plumbing, electrical, painting, heating, ventilation, air conditioning, carpentry, lawn work, college vehicles and equipment. Maintains and coordinates schedules of maintenance projects, personnel, and activities; Administers service contracts with equipment vendors and service providers. Develops and implements policies and procedures relevant to facilities management operations such as new processes, space management and the annual budget. Establishes and maintains a comprehensive risk management program that includes security and safety.  Maintains compliance with state, federal and OSHA rules and regulations.  Establishes and maintains an inventory management program that includes, but is not limited to property management, fleet management, and IT property management.

 

Collaborates with the Accounting Department to write bidding specifications, select contractors and coordinate all aspects of facility renovation and construction projects; coordinates the capital outlay planning and request process for facility renovations and construction. Establishes and coordinates a key control program. Responsible for maintenance of fire alarms, extinguishers, sprinklers and security systems. Coordinates the removal of hazardous materials and surplus items.  Trains employees in hazardous materials safety procedures. Responsible for continuing the college’s commitment to establishing and sustaining an environment of inclusiveness, supporting student learning, fostering a strong sense of community, and promoting growth through engagement in the life of the college.

 

The Director of Facilities and Risk Management is responsible for developing programs, services and policies that enhance the quality of experiences for SUSLA faculty, staff and students. Provides leadership for assessing the effectiveness and outcomes of the Facilities and Risk Management Department.  Maintains up-to-date knowledge of current practices and trends in higher education facilities management. Prepares and submits all required Facilities Services reports for government, accreditation or other entities.  Collaborates in the development and maintenance of the Facility website. Hires, supervises and evaluates the performance of assigned staff.

 

Specific duties are:

 

  • Plans, organizes, controls and directs college-wide Facilities and Risk Management operations
  • Develops and implements policies and procedures relevant to facilities management operations such as new processes, space management and the annual budget
  • Plans, schedules and implements facilities maintenance activities for the college by ensuring the routine servicing and completion of work order requests related to plumbing, electrical, painting, heating, ventilation, air conditioning, carpentry, lawn work, college vehicles and equipment
  • Develops and updates the college's Facilities and Risk Management Strategic Plan and Facilities Master Plan and assures their integration with other major planning efforts within the college
  • Develops the budget for Facilities and Risk Management that adequately supports the goals of the college
  • Provides leadership to Facilities and Risk Management staff to insure effective delivery of services that includes assessment and review, development of unit outcomes, compliance with accreditation standards, and other accountability efforts
  • Establishes and maintains a comprehensive risk management program that includes security and safety; Maintains compliance with state, federal and OSHA rules and regulations
  • Establishes and maintains an inventory management program that includes, but is not limited to property management, fleet management, and IT property management
  • Collaborates with the Accounting Department to write bidding specifications, select contractors and coordinate all aspects of facility renovation and construction projects; coordinates the capital outlay planning and request process for facility renovations and construction
  • Establishes and coordinates a key control program. Responsible for maintenance of fire alarms, extinguishers, sprinklers and security systems
  • Coordinates the removal of hazardous materials and surplus items; Trains employees in hazardous materials safety procedures
  • Advises, consults, and coordinates with all campus entities regarding activities pertaining to Facilities and Risk Management
  • Responds to inquiries, resolves issues and conflicts and provides detailed and technical information concerning Facilities and Risk Management standards, requirements, practices, procedures, laws, regulations and policies
  • Direct all facets of the college's Facilities and Risk Management processes for fairness and compliance with local, state and federal laws and regulations
  • Provide leadership and counsel to Facilities and Risk Management employees about issues related to job performance
  • Supervise and evaluate the performance of assigned personnel; coordinate the work assignments of assigned personnel; review work to assure compliance with established standards, requirements and procedures; take the necessary steps to ensure smooth and timely service to all employees college-wide as well as to prospective employees
  • Motivates staff to improve quantity and quality of work performed and provides training and development opportunities as appropriate
  • Works closely with the Southern University System Office of Facilities to monitor relevant legal and legislative changes and court decisions and make administrative recommendations to assure compliance with applicable laws, regulations, standards, policies, procedures and requirements
  • Develop and implement measures and methodology for determining the effectiveness and efficiency the Facilities and Risk Management Department
  • Ensures Facilities and Risk Management functions are leading edge and adhere to the highest quality standards of customer service by implementing and maximizing the use of technology and other proven strategies
  • In coordination with the Chief Administrative/Operations Officer, participates in the development of rules, regulations, procedures, and policies applicable to Facilities and Risk Management
  • Collaborates with the Chief Administrative/Operations Officer and Cabinet administrators in the development and implementation of plans, strategies, goals and objectives for the college and prepares reports to assist with college planning and decision-making
  • Regularly attends seminars, special conferences and professional meetings as time and budget permit
  • Regularly reads professional publications, articles, books, etc. to maintain knowledge of Facilities and Risk Management operations, best practices, policies, laws and regulations
  • Builds and strengthens an environment that fosters creativity, innovation, and professional development among the members of the Facilities and Risk Management department
  • Monitors Facilities and Risk Management website pages to make sure it is accurate and current
  • Establish procedures for property retention and disposal
  • Assure all Facilities and Risk Management practices comply with local, state, federal and accrediting body (COE, SACSCOC, etc.) regulations
  • Evening and weekend work and overnight travel may be required
  • Perform other duties as assigned

 

Minimum Qualifications

  • Bachelor's degree in Construction Management, Industrial Engineering, Architecture, Public Administration, Business Administration, or related field from an accredited college or university
  • One or more years of increasingly responsible administrative experience at or above the Coordinator’s level (or equivalent) in Campus Management or Facilities Management OR Three years of experience as a facilities or maintenance coordinator at a comprehensive community college or university
  • Proof of one or more – CFC certification (global), journeyman’s (city), HVAC, electrical, or plumbing license
  • A strong commitment to and passion for the mission of the comprehensive community college
  • Commitment to staff diversity, learning and development
  • Proficiency in Microsoft applications (Word, Excel and PowerPoint)
  • Eligibility for a Louisiana Driver's License

 

Preferred Qualifications

  • Master's degree in Architecture, Construction Management, Industrial Engineering, Public Administration, Business Administration, or related field from an accredited college or university
  • Five or more years of increasingly responsible administrative experience at or above the Director’s level (or equivalent) in Campus Management or Facilities Management
  • An in-depth working knowledge of facility, maintenance, safety, and security rules, regulations and policies of the Southern University System and/or the State of Louisiana, and U.S. Department of Education
  • An in-depth working knowledge of national (COE) and regional (SACSCOC) accreditation principles relative to facility maintenance, safety, and security
  • Working experience with Ellucian’s Banner Financial Module or other financial management system
  • Proficiency in Microsoft Project, Microsoft Access, AutoCAD or related software
  • Project management or construction management experience

 

Substitutions:

Ten (10) years of experience, five (5) of which must be at the supervisory level, may be substituted for the Bachelor’s degree

Salary

$50,000-$65,000

Type

Full-Time

Application Procedure:

Send cover letter, resume, transcript(s), and three references to:

Quiana B Skidmore, Human Resources Analyst

ATTN: Director of Facilities and Risk Management

Southern University at Shreveport
3050 Martin Luther King, Jr. Drive
Shreveport, LA 71107
HResource@susla.edu

 
Southern University at Shreveport does not discriminate on the basis of race, color, national origin, gender, age or disability. Title IX Coordinator: Dr. Tuesday W. Mahoney, Johnny L. Vance, Jr. Student Activity Center, Room 208, (318) 670-9201. Section 504 Coordinator: Ms. Jerushka Ellis, Health & Physical Education Complex, Room 314, (318) 670-9367.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Criminal background check and reference verification is required. 

Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

-EOE-


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