Travel Coordinator
Deadline
Full-Time: Review of applications begins Monday, May 06, 2024 and continues until the position is filled.
SUMMARY
Southern University at Shreveport, Louisiana (SUSLA) is accepting applications for the Travel Coordinator position. SUSLA is a comprehensive community college serving Shreveport, Bossier City, and surrounding areas in Northwest Louisiana. It is one of five campuses constituting the Historically Black Southern University System. The University serves approximately 3,000 undergraduate students and offers 32 undergraduate degrees and certificate programs in a variety of fields including Allied Health, Nursing, Aerospace Technology, Business Studies, Behavioral Science/Education and Science & Technology.
POSITION SUMMARY
Reporting to the Director of Accounting, the travel coordinator will create and finalize travel arrangements for all Southern University at Shreveport faculty and staff. The travel coordinator will serve as the primary point of contact to initiate, modify and resolve travel plans, including making changes to existing flight and hotel reservations. Exhibit extensive knowledge of policies regarding government travel, including booking with contract fares, when possible and serve as an onsite help technician to respond to any travel-related inquiries. Assist with planning travel projections and track travel expenditures for program managers.
PRIMARY RESPONSIBILITIES
Specific duties are:
- Analyze travel request documents for completeness, timeliness, and compliance with the University and the State of Louisiana travel regulations
- Complete encumbrances for approved travel requests
- Complete airfare reservations, registration payments, and hotel reservations of all approved travel requests
- Audit travel expense reports for completeness, accuracy, and compliance
- Act as card holder for the University's Corporate Business Account
- Reconciles card holder billing statements for travel and purchasing cards
- Prepare journal vouchers to record travel expenses and clear travel advances
- Monitor travel advances for clearance and notify those who are delinquent.
- Issue gas cards for vehicles used for University business, maintain records of gas purchases and mileage.
- Reconcile university fuel card purchases to gas receipts
- Audit fuel invoices and allocate charges to appropriate departmental budgets
- Print and prepare checks for mailing
- Participates in training of campus personnel.
- Advises travelers and assists with the travel process.
- Performs general ledger account reconciliations.
- Maintain financial records for review by internal and external auditors.
- Prepares reports for internal and external parties.
REQUIRED EDUCATION AND EXPERIENCE
- Excellent verbal and written communication skills.
- Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software
- Associate degree in Business Administration, Accounting, Finance, Economics or related field from an accredited college or university
COMPENSATION:
$30,000 to $35,000
TYPE: Full-time
APPLICATION DEADLINE: Review of applications begins Monday, May 06, 2024 and continues until the position is filled.
The application can be filled out online at the https://www.susla.edu/ApplicationforEmployment
Please attach cover letter, resume, transcript(s), and three references to application.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.
Criminal background check and reference verification is required.
Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.
Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.
In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran’s status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.
As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX’s mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution’s community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.
In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively “ADA”), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System’s programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.