Facilities Operations Coordinator

POSITION SUMMARY

The Facilities Operations Coordinator plays a key role in supporting the daily operations and administrative functions of the Facilities Department. This position is responsible for coordinating maintenance requests, tracking work orders, managing vendor communications, scheduling repairs and inspections, and maintaining accurate records of facility-related activities. The coordinator serves as a liaison between internal departments, external contractors, and facilities staff to ensure timely and efficient service delivery. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

PRIMARY RESPONSIBILITIES

• Assist the Director of Facilities in day-to-day work activities of Facilities staff
• Issue work orders to maintenance staff, custodians, grounds, and helpers. Consult with director to coordinate jobs and make sure individuals are suitable for duties.
• Follow up on work orders to confirm completion. Advise the director on maintenance and repair problems.
• Manage special setups for campus events, activities and small projects.
• Orders keys for entire campus, and issue to employees. Keep records of keys issued to employees for each building on campus.
• Order supplies, issue supplies, and maintain sufficient stock of supplies for custodians, helpers, and maintenance repairmen, and assist in maintaining inventory of stock. Assist in delivering and picking up various material
• Reviews contracts and advises director on contract specifications and contents
• Prepare letters for intra university correspondence, prepare letters of correspondence to contractors and vendors prepare requisitions and work orders per request from faculty and staff
• Answer the telephone, take messages for and relay messages to the director and other facilities staff. Serves as receptionist for assigned work unit
• Services as clerical assistant to director, which may include keeping appointment schedule, preparing travel issuing directives to other on director's behalf, and relieving the director of administrative matters
• Performs other duties as assigned by the Director of Facilities and Risk Management or the Assistant Director.

 

REQUIRED EDUCATION AND EXPERIENCE

• 3 or more years of experience in office coordination or an Associate Degree in Facilitic Management, Business Administration, or related field preferred
• Excellent written and verbal communication
• Proficient in Microsoft Office Suite (Outlook, Excel, Word)
• Ability to prioritize tasks and manage time effectively
• Ability to work independently and as part of a team
• Strong customer service orientation and problem-solving skills

PREFERRED SKILLS

• Experience in managing budgets and expenses
• Experience working with vendors, contractors, and maintenance personnel
• Knowledge of workplace safety standards and regulations (e.g., OSHA compliance)

 

TYPE: Full-time

COMPENSATION: Commensurate with Experience

APPLICATION DEADLINE: Review of applications begins July 21, 2025 and continues until position is filled.

• The application can be filled out online at SUSLA's Application for Employment
• Please attach cover letter, resume, transcript(s), and three references to application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

 

 

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Criminal background check and reference verification is required.

Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.

In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran’s status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment.

As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX’s mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution’s community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.

In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively “ADA”), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System’s programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.

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